If it is not in writing, it did not happen. The single biggest predictor of advocacy success is a parent who can produce a clean, dated paper trail.
What to document
- Every meeting (date, attendees, decisions, next steps)
- Every incident (date, time, what happened, school's response)
- Every accommodation request (and who responded)
- Every report and assessment received
How
Send a same-day email after every meeting summarizing what was discussed and decided. Cc the principal. Save copies. Use a single folder per school year.
Free related playbook
Preparing for Your Child's IEP Meeting
Common questions
Where can I get personalized help with documenting school concerns?+
Book a private strategy call with our advocacy team. We'll review your situation and map your next steps for your child's school supports.
Does this apply across Canada?+
Yes — the principles apply nationally. Province-specific notes are flagged in the article. Ontario has the deepest detail because that is where most of our advocacy work is concentrated.
Still have questions about your child's situation?
A 30-minute strategy call is the fastest way to get clear, Canada-specific next steps from a parent advocate.